An effective meeting serves a useful purpose. In this blog, we will outline how to manage successful meetings.
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This means during it, you achieve a desired outcome. For a meeting to flow, you have to be clear about its objective. It goes without saying that holding a meeting to have a little chat about something that can be said more effectively over email or any other form of communication, is a bad meeting. Face to face is a great way to understand a perspective of others, but can also become a place of disagreement. Meetings that drift off course from its original objective can often leave participants still confused when it concludes. To make sure everyone understands the subject or topic of the meeting, it is advised that a member writing down the minutes should be present. Having a copy of everything that was said during the meeting to be passed around and viewed at a later time is beneficial for those who need a recap.
Time is a precious resource and with the amount of time we all spend in meetings, it is a priority to streamline it as much as possible to maximise the efficiency of a work day. With an idea of what needs to be covered and for how long, you can then look at the information that should be prepared beforehand. What do the participants need to know in order to make the most of the meeting time?